Deputy Office Manager & Cover Co-ordinator

Salary: Scale SO1 - £38,292 to £39,460 Actual 7am to 3pm (Monday to Friday) Term Time Only Plus one week

Required for: As soon as possible

Application Closing Date: Wednesday 26th March 2025

Interview Date: TBC

Please note that Cardinal Pole reserves the right to interview and appoint prior to the closing date Starting salary dependent on experience

Why Work For Us?

Firstly, thank you for taking the time to consider applying for the post of Deputy Office Manager with Cover Responsibility.

Our school is built on strong foundations of discipline and moral purpose. We offer a lively, dynamic and highly successful environment in which to achieve. We are also a faith community, providing an inclusive and enriching education which cares deeply about the wellbeing and development of our children and our community.

Cardinal Pole School is an inclusive school where all members of the school community are of equal worth and each have the opportunity to be the best that they can be. We are a community of service guiding young people on a path to opportunity, aspiration and reward, founded on Catholic values.

We seek to ensure that everyone is treated with dignity and respect. We also make sure all of our students pursue a rich programme of study at all key stages appropriate for their age and ability, ensuring that there is no narrowing of the curriculum.

These aims, coupled with high expectations for everyone has resulted in remarkable success for our students.

We very much welcome applications from all faiths and backgrounds and value the unique experience that every individual can bring to our school and look forward to receiving your application.

Professional Development:

We can offer you professional development to begin or advance your career. You will be part of a school that is established in developing practitioners and nurturing future leaders. The opportunities for progression at Cardinal Pole are significant. We offer a range of CPD, including multiple Middle Leadership pathways in addition to supporting preparation for Senior Leadership via MA study, NPQSL and SLT secondment opportunities. There is no doubt that these opportunities will help you achieve your own career ambitions rapidly.

Benefits:

• Two-week October half term break.
• You will be joining an AWARD WINNING National School of the Year 2024 & TWICE TES Secondary School of the Year nominated school.
• Free staff access to a modern and high quality gym which was fully refurbished in September 2023.
• An incredible team of staff who are highly skilled, dynamic and passionate about securing the very best outcomes for the community we serve.
• Excellent CPD opportunities at all levels including part-funded MA study (T&Cs apply).
• Opportunities for progression.
• Sophisticated modern school building set in the heart of vibrant Hackney
• A proactive and thriving staff well-being group with regular staff socials, coffee mornings and opportunities for cross departmental interaction
• Free Breakfast Club every day for staff and students
• Free Bike servicing for staff
• Travel Loans. Interest free loans to assist staff in meeting travel costs (T&Cs apply)
• Travel contribution if you live in Zone 6 and further may be granted, (T&Cs apply)
• Teachers Pension Scheme or Local Government Pension Scheme which includes 3 x salary life assurance cover whilst you remain in service.
• Employee Assistance Programme

CARDINAL POLE CATHOLIC SCHOOL

JOB DESCRIPTION

Post: Deputy Office Manager and Cover Co-Ordinator

Grade: SO1

Working Hours: 37.5 hours Term Time Only plus one week

Job Summary: To support the Office Manager in the smooth running of the school office.

Responsible to: Office Manager

Cardinal Pole Catholic School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Principle Responsibilities:

ADMINISTRATIVE SUPPORT

The following responsibilities are common to all Administrative support staff.

To undertake similar duties, commensurate with the level of the post, at the discretion of the senior members of staff.

This could include temporary re-deployment to meet the needs of the wider School.

These duties may include (not limited to):

• General clerical / administrative / filing support / reprographics
• Supporting preparations for major School events
• Communications with staff, students, parents and other external stakeholders
• Administration supporting the functions of admissions, attendance and/or behaviour, student welfare and data management.
• Agreed specialism will be agreed subject to skills and organisational need.

SUPPORT TO SCHOOL:

1. Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
2. Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
3. Be aware of, support and ensure equal opportunities for all.
4. Contribute to our Catholic ethos, our work and the overall aims of the school
5. Appreciate and support the role of other professionals.
6. Attend and participate in relevant meetings as required.
7. Participate in training and other learning activities and performance development as required.
8. Assist with pupil needs as appropriate during the school day.

OFFICE MANAGEMENT - To support the Office Manager in the following functions:

1. To develop an Office Team that delivers and meets the needs of the school
2. To support in establishing standardised administrative systems, processes and working practices across the whole school
3. To support the maintenance of a clutter free and professional office environment To support the maintenance of clear and effective filing records and other systems and to keep them updated in accordance with legal requirements. To use electronic office based systems wherever possible and to minimise paper based records
4. To support the delivery of a standardised set of high quality secretarial, administrative, customer service and time management skills across the Office Team
5. To hold a current first aid certificate - training will be provided on this
6. To maintain and update the school website
7. To assist with school events and the promotion of the school

ADMINISTRATIVE TASKS:

1. To carry out delegated secretarial and administrative duties for the Deputy Headteachers
2. To be responsible for producing the weekly staff newsletter and termly parental newsletter
3. To handle and manage delegated phone and email enquiries for the Deputy Headteachers
4. To manage and monitor Deputy Headteachers' calendars as directed
5. To support with routine and non-routine correspondence in all matters relating to the Deputy Headteachers Headteacher.
6. To draft and type correspondence, create mail merges, manage whole school mail outs, produce reports and complete official returns when required
7. To ensure the delivery of secretarial and administrative duties for members of the HOD's and subject leaders
8. To work as an integral member of the School Administration Team and the wider school community and contribute to the ethos and development of the school
9. To carry out projects and tasks as directed.

COVER MANAGEMENT:

1. To produce the daily staff cover list in a timely fashion and ensure that staff are aware they have been selected for cover.
2. To record daily staff absence and receive all phone calls from staff members.
3. To update BROMCOM personnel records with staff absence and any supporting documentation e.g. sick notes.
4. To deploy cover supervisors.
5. To maintain records.
6. To organise changes to timetabled lessons if cover is required.
7. To liaise with the senior staff and the Headteacher's PA and HR Director when necessary

GENERAL ADMINISTRATION

The duties may be varied to meet the changing needs and demands of the School at the discretion of the Headteacher in consultation with you. This job description does not form part of the contract of employment. It denotes the way the post holder is expected and required to perform and complete particular duties.

To apply, please visit our website via the button below.

Conditions of Service

Governed by the National Agreement on Pay and Conditions of Service, supplemented by local conditions as agreed by the governors

Special Conditions of Service

Because of the nature of the post, candidates are not entitled to withhold information regarding convictions by virtue of the Rehabilitation of Offenders Act 1974 (Exemptions) Order 1975 as amended. Candidates are required to give details of any convictions on their application form and are expected to disclose such information at the appointment interview. Also as this post allows substantial access to children, candidates are required to comply with departmental procedures in relation to Police checks . click apply for full job details