Bid and Contracts Coordinator

About The Role:

We are working with an internationally recognised design studio celebrated for its immersive, detail-rich interiors. With a portfolio spanning luxury hotels, resorts, restaurants, villas and high-end residential projects worldwide, their London team is seeking a Bid & Contracts Coordinator to support the commercial and business development function.

Reporting directly to a Partner and working closely with the wider team, this role will support the preparation of fee proposals, bid submissions, contracts and project documentation across a range of international luxury design projects. The successful candidate will be highly organised, detail-oriented and confident managing multiple deadlines while ensuring all information is accurate, professionally presented and delivered on time.

This role would suit a highly organised coordinator or administrator looking to develop their career within a leading international design practice. The role offers exposure to high-profile international projects, clear progression opportunities and the chance to work within a collaborative, creative and fast-paced environment, alongside benefits including hybrid working, bonus potential and private medical insurance.

Key Responsibilities

• Support the preparation and coordination of bid submissions, proposals and tender documentation
• Prepare fee proposals and commercial documentation using established templates, working closely with Partners and senior team members
• Assist with the preparation and administration of client contracts and related project documentation
• Maintain bid and contract tracking systems, recording enquiries, submissions, deadlines and project updates
• Ensure all proposal, contract and commercial documentation is accurate, professionally formatted and free from errors
• Coordinate information and documentation between Partners, project teams and external consultants
• Support the production of proposal materials, portfolios and presentation documents
• Monitor submission deadlines and ensure all information is collated and submitted on time
• Provide general administrative support to the bids and contracts process

Key Skills / Requirements

• Previous experience in a bids, proposals, coordination, administration or project support role
• Experience within architecture, interior design, construction, property or a related industry would be advantageous
• Exposure to fee proposals, bid submissions, tender documentation or contract administration would be beneficial
• Excellent organisational skills and exceptional attention to detail
• Comfortable working with documentation, processes and multiple deadlines
• Confident communicating with internal teams and external stakeholders
• Ability to manage and prioritise a varied workload
• InDesign experience desirable, or an interest in working with proposal graphics, layouts and presentation materials would be advantageous
• A proactive and positive approach with a willingness to learn and develop

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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