Project Coordinator/Document Controller

About The Role:

An established and reputable, environmentally conscious architecture practice is seeking an organised and confident Project Coordinator/Document Controller to join their friendly and social London team.

Within this role, you will work closely with the design technicians, playing a pivotal part in ensuring the smooth running of projects by being involved in all aspects of the administration side of projects.

This is a great opportunity for someone with previous document control/project coordination experience to further their career within a supportive, social, and successful environment. The company offer hybrid working options, generous benefits such as enhanced pension and annual leave, discretionary bonus and a relaxed, social work environment.

Key Responsibilities:

• Manage the organisation and entry of all project drawings/documentation in the internal server system, file management system and document control software

• Closely liaise with CAD teams around drawing issues and coordinate changes with appropriate teams

• Attend external meetings/workshops/site visits/research for projects

• Attend programming meetings, managing project and drafting deadline information for teams and taking minutes

• Collate all necessary information for internal systems after projects have completed

• Assist Partners and Associates in preparing project fee schedules

• Manage group invoice schedules, changing/updating as needed

• Ensure project fee information (client details, project costs, fees, etc) are kept up to date

• Manage all filling and archiving of paper for projects, organising into digital folders

• Assist the group project QA process

• Assist with administration of documents as needed

• Create letters, reports, specifications and presentations for team project updates

• Provide additional admin support with fee letters, proposals, arranging meetings, booking travel for site visits, etc

• Other ad hoc duties when required

Key Skills/Requirements:

• Previous experience working within an engineering/architecture/design practice

• Confident working in document control and proficient in document control software such as Aconex, Asite, Conject, 4Projects, Dochosting, etc

• Proficient in Microsoft Office Suite

• Excellent verbal and communication skills

• Excellent organisational and time management skills with the ability to multitask between different projects

• Detail oriented with solid problem-solving skills

• A positive, driven, and flexible approach

• Self-starter with a team mindset as well as the ability to work autonomously

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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