Foundation Co-ordinator

Foundation Coordinator Part-time (3 4 days per week) Fixed-Term Contract to December 2026
Salary: Starting at £40,000 pro rata
Location: Marylebone, London W1 (hybrid working available)

A highly respected philanthropy organisation is seeking a proactive and highly organised Foundation Coordinator to support the smooth running of a portfolio of grant-making foundations.

This is a varied, hands-on role that combines governance support, grant-making administration, stakeholder liaison, and financial coordination. Working closely with trustees and charity partners, you ll play a key role in ensuring foundations operate efficiently, compliantly, and to a high professional standard.

This opportunity would suit someone with experience in the charity, philanthropy, or professional services sector who enjoys managing detail, building strong relationships, and juggling a varied workload.

Key responsibilities include:

Coordinating trustee meetings, preparing agendas and board packs, and taking professional minutes

Acting as a key liaison between trustees and supported charities

Managing grant-making administration, due diligence, and compliance processes

Maintaining accurate financial records, tracking income and expenditure, and supporting audit preparation

Monitoring project and grant reports from funded organisations

Responding to stakeholder enquiries and supporting the day-to-day running of foundation portfolios

We re looking for someone with:

Strong administrative, organisational, and coordination skills

Experience supporting boards, committees, or governance processes

Excellent attention to detail and the ability to manage multiple priorities

Strong written and verbal communication skills

Confidence working with senior stakeholders and external partners

Good financial administration skills and confidence using Excel

Experience within the charity, grant-making, philanthropy, or professional services sector would be highly desirable

About the organisation This award-winning philanthropy organisation works with high-net-worth individuals, foundations, and charitable initiatives globally, providing expert support across grant-making, governance, and charitable giving. As the organisation continues to grow, this is an exciting opportunity to join a collaborative and purpose-driven team working at the heart of the charitable sector.

This is a part-time fixed-term contract running until December 2026 and offers the opportunity to work in a fast-paced, meaningful, and highly collaborative environment based in central London.

If you have the required experience and can start quickly please get in touch.