Document Controller / Technical Clerk

The role of Document Controller / Technical Clerk will include but not be limited to the following tasks associate with small projects being carried out by the company. This position involves a variety of tasks ranging from basic office duties to more complex responsibilities, contributing to the overall success of Eastgate Engineering and its Projects.

Key Responsibilities for the job include:

Office Administration:

• Manage weekly time sheets from site for payroll purposes
• Adhoc assistance to all aspects of running an efficient and productive office.
• Controlling stationary and office Equipment
• Liaising with HR Department for onboarding personnel to site
• Client communications / phones / correspondence

Document Control

• Deliver a broad range of administrative services including document control
• Participating in HSEQ Audits for ISO Purposes
• Compile Test Packs & Handover Documentation with QAQC
• Updating and controlling Drawing Registers

Material Management / Purchasing

• Obtain supplier quotations, complete material requisitions for purchasing
• Compile delivery dockets and complete GRNs (Goods received Notes)
• Manage the purchasing of Equipment / Stationery for office
• Manage site Plant and Tool Register (Asset Register)

Commercial & Cost Control Administration:

• Recording manhours and compiling records for Commercial team
• Compiling all Labour & Materials Data
• Assisting with data input to site measures
• Accurately input, update, and maintain various records, databases, and spreadsheets.
• Filing Daily and Weekly Reports

Key Competencies:

• Demonstrate a proactive approach and positive attitude
• Good communication and interpersonal skills
• Good organisational skills with ability to prioritise workload, flexibility, and drive to finish key activities through to completion.
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).
• Ability to multitask and prioritize tasks effectively
• Attention to detail and accuracy in work
• Familiarity with office equipment such as printers and copiers.
• Proven track record as Technical Clerk on previous projects