Administrative Assistant/Bookkeeper

A Hunt & Co (CITY) Limited is a comprehensive services provider for office refurbishments, space planning, plumbing, electrical, furniture, fittings, roofing, and general works. The company is located in the South East area, United Kingdom and offers a wide range of services to businesses around London.

We are seeking an organized, detail-oriented Administrative Assistant to join our team. The ideal candidate will have strong administrative and bookkeeping experience, with familiarity in the Xero platform. If you are someone who thrives in a fast-paced environment and enjoys problem-solving, we would love to hear from you!

Key Responsibilities:

• Provide comprehensive administrative support to the team, including scheduling, email management, and document preparation. Handle basic bookkeeping tasks such as managing accounts payable/receivable, invoicing, and reconciling transactions.
• Maintain organized records, files, and databases for financial and general administrative tasks. Assist with payroll processing, as required. Act as a liaison between the finance team and other departments, ensuring seamless communication. Support in managing office supplies and other day-to-day administrative duties. Provide comprehensive administrative support to the team, including scheduling, email management, and document preparation.
• Handle basic bookkeeping tasks such as managing accounts payable/receivable, invoicing, payments and reconciling transactions. Maintain organized records, files, and databases for financial and general administrative tasks. Assist with payroll processing, as required.
• Act as a liaison between the finance team and other departments, ensuring seamless communication. Support in managing office supplies and other day-to-day administrative duties.
• Provide administrative support to management and staff. Schedule meetings, appointments, and manage calendars. Answer and direct phone calls, take messages, and respond to inquiries.Prepare and proofread documents, reports, and presentations.
• Organize and maintain filing systems, both electronic and paper.Assist with travel arrangements and accommodations as needed.
• Assist the team with organising office events, meetings, and conferences.
• Perform general clerical duties, including photocopying, faxing, and scanning. Provide support for projects and other administrative tasks as required.
• Act as a liaison between our company, clients and subcontractors
• Liaison between suppliers and our team; Placing equipment orders when requested.
• Ensuring all H&S documents prior to works commencing are ready and submitted and approved by the clients.
• Any other ad hoc tasks that arise on a daily basis

This is a full-time on-site role, no hybrid.

Qualifications

• Proven experience in administrative support or office management.
• Strong bookkeeping background with hands-on experience in financial record-keeping.
• Proficiency with Xero accounting software is a must. Additional experience with accounting platforms is a plus.
• Solid understanding of basic accounting principles and financial transactions.
• Excellent communication skills, both written and verbal.
• Strong organizational skills with an ability to multitask and prioritize.
• High attention to detail and a proactive attitude.
• Ability to work independently and as part of a team.

Why Join Us:

Competitive salary and benefits package.

Opportunity for professional development and growth.

A collaborative and friendly team environment.

If you possess these skills and are detail-oriented with a passion for maintaining accurate financial records, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Additional pay:

• Yearly bonus

Benefits:

• Company pension
• Sick pay

Schedule:

• Monday to Friday

Education:

• Bachelor's

Experience:

• Administrative experience: 5 years
• Customer service: 3 years

Work authorisation:

• United Kingdom

Work Location: Our offices based in South East London, if you are willing to commute to our offices please apply, unfortunately we dont have hybrid arrangements in place.