Advice Assistant (Wealth Management)

We are looking for an experienced Financial Administrator to join our clients SJP Practice based in Central London. This dual-role position requires a strategic, proactive individual capable of providing high-level support while managing client relationships with professionalism and efficiency. You will supporting the advisers in all aspects of advice and client servicing.

Our client offers a hybrid working model, working 4 days from their office and 1 day working remotely.

Key Responsibilities:

- Fully understand the client's current situation and needs & objectives enabling the preparation of detailed meeting preparation including servicing, ASR, Pension, Protection & Estate Planning

- Update Voyant ahead of and following meetings to keep the client's cash flow model up to date

- Prepare Analytics graphs to support reviews and recommendations to compare against both external holdings and previous recommendations (eg fund switches) to demonstrate value

- Gather updated valuations and documents ahead of review or presentation meetings at the right time and in the correct format

- Preparation of protection quotes and completion of protection summaries to support review meetings and protection applications

- Preparing Trust forms and Expression of Wish forms for pension and protection plans and logging these with the relevant administration centres

- Having a good understanding of Trust forms to be able to explain these to clients to aid completion

- A good understanding of estate planning to aid completion of annual review meetings

- Ability to calculate pension allowances and prepare carry forward calculations

- Understanding of tax implications of bond and unit trust switches/withdrawals and ability to generate and interpret CGT reports and chargeable gain calculations

- Requesting relevant information via LOA for external plans, proactively chasing information and keeping the LOA tracker up to date

- Book client review meetings proactively to ensure that clients are seen within consumer duty timescales

- Manage client opportunities/business processing and book sign up meetings efficiently

- Add meeting notes to Salesforce following a meeting and log servicing tasks for completion

- Action relevant follow up servicing actions for the client post meeting

- Provide clear handover tasks to the Financial Controller for business to be submitted and encashments processed. Ensure that all relevant documentation is added to these tasks to make it easy to follow up and reduce unnecessary chasing

- Prepare a compliant Annual Suitability Review (ASR) letter following up on the meeting within 10 working days of the client meeting

- Completing the CFR on Salesforce in full post meeting and keeping the client file up to date

- To keep track of appointed Trustees for the Client Servicing Manager to arrange Trustee discussion meetings, targeted communications and prospect marketing

- Keep track of client referrals and proactively engage with prospects through the onboarding process

Experience and Qualifications:

- Previous experience within a Financial Planning role

- Must have a can do attitude

- Must be flexible and adaptable

- Exceptional attention to detail is paramount

- Excellent communication skills

- Excellent written English, numerate and analytical

- Strong organisational skills

- Ability to use own initiative and Multi task

- Able to work additional hours when required

If you would be interested in applying for this opportunity then please submit a copy of your CV to Josie at Artemis Recruitment.