HR Administrator with German (part-time possible)

The German School London, situated just outside of Richmond, is part of a long-standing tradition of excellence in the world-wide networks of more than 136 schools abroad. All schools are accredited and supported by the Federal Republic of Germany. DSL offers an appealing and challenging educational programme from Kindergarten to Abitur with a specific emphasis on German language and culture in a bi-lingual environment.

The DSL is set in beautiful, extensive grounds next to the river Thames and it is a wonderful environment for staff and children alike.

THE ROLE

The German School has a unique opportunity for an experienced HR Administrator to support the HR Department and Administration.

The Administration Department has 20 staff and is now recruiting a German speaking HR Administrator.This is a very busy, varied role, reporting into the HR Manager and is ideal for someone who is looking for a long-term career move to become part of the School.

The HR Administrator's main responsibilities are maintaining personnel files, providing employee support and recruiting interns from Germany.

The role works independently and is suitable for HR professionals who are looking for a long-term career move.

RESPONSIBILITIES AND TASKS

HR administration as well as recruiting of Interns and onboarding

Updating data and employee lists using the HR system (Cezanne)

Planning the recruitment process for Interns, coordinating sponsorships and taking part in the Intern's interviews

Carrying out and supporting the visa process with Interns

Performing necessary checks for new hires

Responsible for data recording in the School's "Single Central Register"

Supporting all employees with 'Cezanne' troubleshooting (HR systems)

Updating pay-data in the HR System

Creating employee letters, certificates and filling out forms (e.g. when recruiting interns)

Managing employee training and course documentation in the HR system

Performing DBS checks

Carrying out leaver processes (documentation in 'Cezanne'; coordinating with other departments)

Supporting HR Manager in the development and implementation of new projects

Performing other administrative tasks as required

HR compliance for the management of data, deletion and/or storage in digital and paper form

HR files and data management for Sudbrook School

SKILLS AND EXPERIENCE

Bachelor and/or Master degree in relevant subjects (business administration, criminology, psychology, etc.) or equivalent training in Administrative HR

Fluent written and spoken German

Discretion with information regarding the School and its employees, as well as compliance with data protection laws

At least 3 years of professional experience in HR or administration

Strong organisational skills and ability to work under pressure

Basic knowledge of employment law in HR

High level of accuracy

Good time management

Structured and meticulous approach to work

Confident use of MS Office 365 (Excel, Word, Sharepoint, Office Teams)

Ability to work independently and take initiative within the specified guidelines or processes

Good interpersonal and employee-oriented skills

Collegial and collaborative teamwork

Experience with school procedures is helpful

Flexible working when deadlines are approaching

Integrity and ability to remain impartial

Openness to new learning processes and changes, and a positive attitude towards your own professional development and training

WE OFFER

Good salary depending on experience

Varied work

Autonomous working

25 days' holiday +

Excellent pension contributions

Improved sick pay

Attractive offices and rural location on the banks of the Thames

Cycle to work scheme

The position can be discussed as a part-time, with a minimum of 30 hours per week.

Application deadline: 5th December 2025

Interviews are ongoing. The School reserves the right to appoint candidates before the application deadline.

The German School London is committed to safeguarding and promoting the welfare of children and will carry out a DBS check and appropriate screening on applicants. The German School Association is an equal opportunities employer and welcomes applications from all applicants who meet the requirements for the position, in particular from those in minority groups for which the School is currently underrepresented.