GFE Controller / Asset & Materials Management

Job Overview:

We are seeking a dedicated GFE Asset & Inventory Coordinator to manage and maintain Government Furnished Equipment (GFE) for all assets. In this role, you will ensure that materials, equipment, and parts related to GFE are properly received, checked, recorded, stored, issued, and expedited as needed. You will play a key role in ensuring accurate and timely updates, liaising with various teams, and ensuring compliance with all required reporting and procedures.

Key Responsibilities:

• Follow prescribed procedures for receiving, checking, recording, storing, issuing, and expediting all parts, materials, and equipment related to GFE.
• Maintain accurate GFE records for all assets, ensuring updates are processed within the timeframe set by the customer.
• Collaborate with Programme Management and Commercial teams to define and clarify GFE requirements.
• Raise Discrepancy Reports and quarantine assets when necessary, ensuring proper handling of discrepancies.
• Liaise with MoD Project Teams and asset originators to resolve discrepancies in GFE assets.
• Work closely with internal stakeholders regarding all aspects of GFE, providing support and resolving issues as they arise.
• Process all incoming and outgoing paperwork and maintain organized filing systems and records for GFE assets.
• Track all movements of GFE assets and maintain an up-to-date inventory in the GFE store.
• Coordinate with other departments to expedite urgently needed assets or materials.
• Manage annual stock takes and storeroom inventory checks, ensuring accuracy.
• Assist with customer audits and provide required documentation for audits.
• Prepare and submit Quarterly D694 and Annual F32 reports to the MoD, ensuring all deadlines are met.
• Act as the main point of contact for the customer regarding GFE matters.
• Perform all other duties as assigned by management, contributing to the smooth functioning of GFE operations.

Required Skills & Qualifications:

• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and deadlines effectively.
• Experience in inventory management and handling asset records.
• Excellent communication skills and ability to liaise with multiple internal and external stakeholders.
• Familiarity with GFE processes and MoD reporting requirements is a plus.
• Proficiency in using office software and record-keeping systems.
• Ability to work both independently and as part of a team.

Additional Information:

• A UK Driving Lisence is essential for this role.

If you are a proactive, detail-oriented individual with a strong background in asset management and logistics, we encourage you to apply!