Exams Officer

About Us

Harris Westminster combines the energy of brilliant young people from across London's diverse neighbourhoods, the strength of Westminster School in teaching academically able students, and the Harris Federation's experience and expertise in running outstanding maintained sector schools. This sixth form is a unique collaboration between two champions of UK Education; the Harris Federation and Westminster School. It is over-subscribed, academically selective and has incredible diversity in its student cohort with no ethnic group exceeding 20% and 40% of students having received Pupil Premium. 70% of HWSF students go on to study at Russell Group universities and we have one of the largest Oxbridge cohorts of any school (state or private). 34 students from the 2021 cohort gained places and 80+ have interviews in to join them in 2022. We are looking for an outstanding individual to join and support this exciting, scholarly, and vibrant community.

Summary

We are looking for a part-time Exams Officer to join the support team at HWSF to plan and organise all internal and external examinations across the Sixth Form. The days required per week can be flexible dependent on the candidate.

The actual salary for this role will be £15,406.93-£16,332.45 (20 hours per week, 38 weeks per year); additional days may be worked by negotiation.

Main Areas of Responsibility

Your responsibilities will include:

• Attending relevant meetings
• Liaising with Heads of Faculty on exam entry requirements
• Producing and distributing internal and external exam timetables accurately and promptly
• Managing, recruiting and training invigilators
• Creating invigilation timetables and covering absences where needed
• Communicating exam information clearly to students, staff and parents
• Completing examination entries and liaising with exam boards
• Administering special considerations, malpractice and related processes
• Setting up exam venues with required notices and equipment
• Ensuring compliance with JCQ regulations
• Distributing exam papers to invigilators on exam days
• Safely managing exam registers, seating plans and secure materials
• Liaising with SENDCo to implement access arrangements
• Arranging alternatives for exam clashes
• Submitting NEA grades accurately
• Receiving, checking and securely storing exam papers
• Managing secure key distribution
• Organising results distribution and producing data analysis
• Managing post-results processes and resolving issues
• Dispatching scripts and coursework as required
• Circulating exam updates and publications to staff
• Arranging certificate collection
• Quality-assuring, printing and preparing internal exam papers

Qualifications & Experience

We would like to hear from you if you have:

• English and Mathematics GCSE or equivalent
• Knowledge of the examination system and procedures
• Experience in a similar role
• The ability to communicate with students from a range of different backgrounds
• Skills in the use of databases
• The ability to communicate with parents and other key stakeholders
• The ability to remain calm under pressure
• The ability to work to tight deadlines
• The ability to generate ideas and drive solutions
• The ability to work with challenging young people
• The ability to recruit, organise and manage exam invigilators

For a full job description and person specification, please download the Job Pack.

Rewards & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

Next Steps

Thank you for your interest in this position. If you would like to discuss this opportunity, please email the academy via the Why work page on harriscareers.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be help you when completing your application, and throughout the recruitment process.

We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.