Technical Administrator

3D Personnel are looking for an experienced Technical Administrator to support our clients Engineering teams.

Our client is an award winning M&E Building Services, Design & Project Management Consultancy based in London.

Key Responsibilities:

• Produce and manage documents at both business and project levels, including flow charts, policies, procedures, commissioning documents, and business and project level organigrams.
• Maintain and, where appropriate, improve the standardised filing structure for all projects and design projects.
• Co-ordinate procurement activities, including raising purchase orders and obtaining quotes, tracking project progress and liaising with suppliers and contractors.
• Support pre-qualification processes by consolidating supporting documentation.
• Assist engineering and proposals teams in the development of estimating and proposals documents, including document registers and filing systems.
• Assist Engineers with technical tasks, such as data entry, design filing and registering, report generation and maintaining technical records
• Arrange cost-effective travel and accommodation for site visits, client meetings, and supplier engagements.
• Schedule meetings, manage calendars and prepare and distribute documentation
• Maintain Action Trackers
• Take meeting minutes and distribute them as needed.
• Coordinate procurement activities, including tracking project progress and liaising with suppliers and contractors.
• Serve as a point of contact for internal and external stakeholders, ensuring effective communication and timely resolution of queries.

Key Skills & Experience:

• Previous experience in a similar role within a technical (ideally engineering) environment.
• Excellent verbal and written communication skills, with the ability to engage with a wide range of stakeholders.
• Effective time management skills, ensuring the timely completion of multiple tasks.
• High attention to detail, ensuring the presentation of user-friendly and high-quality documentation.
• Understanding of project coordination, including awareness of planning and milestones.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software.
• Experience in scheduling/resource planning is desirable.
• An interest in engineering would be advantageous.
• Ability to work independently and as part of a team, with a proactive approach to problem-solving and a commitment to continuous improvement.

Benefits:

• An Employee-Owned Trust which attracts additional benefits.
• Annual discretionary bonus.
• 5% matched pension contributions.
• 25 days annual leave in addition to the normal public/bank holidays plus the ability to take up to an additional 5 days unpaid leave per year
• Hybrid Working
• Collaborative, supportive, flexible and friendly environment.
• Regular social events, from sports day to a whole company getaway.