Admissions Assistant

Reports to: Dean of Admissions

Hours: Part-time, Monday-Wednesday

Start date: ASAP

Salary: £22,543 - £23,950

Overall purpose

The American School in London houses an average of 1450 students, ages 4-18, and 370 staff from 70 countries around the globe. The Admissions office comprises a team of five people who are responsible for managing the School's outreach and recruitment to prospective families, running a competitive and selective admissions process, managing student enrollment, and overseeing the School's financial aid program. The team serves as the first point of contact for families who are considering applying to The American School in London.

The Admissions Assistant provides comprehensive assistance to the Admissions office, ensuring it runs efficiently and effectively. The role holder reports to the Dean of Admissions and works closely with the entire Admissions team.

Summary of Major Responsibilities:

• Respond to telephone and email enquiries, providing detailed information on the School and its admission process in a timely manner.
• Process admissions materials as they are received
• Monitor the progress of applications and liaise with the admissions team regarding the progress of individual applications
• Manage regular contact with all applying families
• Monitor te progress of applications and liaise with the admissions team regarding the progress of individual applications
• Facilitate the scheduling of appointments for prospective families and other interested visitors, such as company representatives and relocation agents
• Help maintain the prospective student database to ensure prompt and orderly access to information
• Assist in processing student passport/visa information
• Assist with and attend open house and other promotional events (some evenings required)
• Maintain, order and organize stock and equipment to ensure that all are available and/or functioning at all times
• Keep the front of the office tidy and orderly
• Produce daily appointment lists for the front desk to ensure security measures
• Issue enrollment letters and receipts for current and prospective students
• Participate in the life of the School, through attendance at events and occasional committee membership.
• Help organize office and team events as needed
• Give admissions tours of the School as needed - training will be provided.
• Any other duties as are within the scope, spirit and purpose of the job, as requested

Essential qualifications/experience:

• Experience working in an administrative environment in an office setting or similar
• Excellent interpersonal skills, discretion and flexibility
• Strong work ethic, great approach to teamwork, and sense of humour
• Demonstrably strong oral and written communication skills
• Demonstrates strong attention to detail and accuracy in all aspects of work
• Ability to develop and maintain effective, respectful, and collaborative working relationships with colleagues
• Alignment with ASL's mission and core values.
• Excellent technology skills and proficiency with word processing programs, databases, and spreadsheets.
• An engaging, service-oriented approach
• Professional and confidential work ethic, with meticulous attention to detail
• A proven commitment to the safeguarding and welfare of children
• Right to work in the UK

Desirable qualifications/experience:

• Experience working in independent/international school admissions
• Knowledge of school communities/programs
• Familiarity with US and/or international curriculums.

This position description is current at the date shown but following consultation may be changed to reflect or anticipate changes in the role that are commensurate with the job title and salary.

The American School in London is committed to safeguarding and promoting the welfare of children and young people and expects all trustees, employees and volunteers to share this commitment. All new appointments will be subject to appropriate checks: Disclosure and Barring Service (DBS enhanced), Disqualification by Association Self-Declaration, Declaration of Criminal Record, checks against the Teaching Regulation Agency (TRA) Prohibition List (Teacher Status Checks) including Identity, Address, Date of Birth, a Full Employment History, Right to Work in the UK, overseas checks where applicable, at least 2 references (one with current or most recent employer, where appropriate) and original documentation of Qualifications (where appropriate). For positions into Senior Management a Prohibition from Management Check (s128 Directive) will also be undertaken.

All posts involving direct contact with children are exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exceptions Order 1975 (2013 & 2020) provide that certain spent convictions and cautions are 'protected'. These are not subject to disclosure to employers and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Ministry of Justice website. Shortlisted candidates will be asked to provide details of all unspent convictions and those that would not be filtered, prior to the date of the interview. You may be asked for further information about your criminal history during the recruitment process. If your application is successful, this self-disclosure information will be checked against information from the Disclosure & Barring Service before your appointment is confirmed.

Diversity and equality of opportunity are cornerstone values of The American School in London. The American School in London will not discriminate against an applicant or employee based on race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, genetic information, gender identity or expression, sexual orientation, marital status, or any other legally recognised protected basis under local law. Read our DEI statement on our website.