Events Officer

Merrifield Consultants are delighted to be partnering with a prestigious Scientific Membership Organisation to recruit a Scientific Events Officer. This is a fantastic opportunity to join a prestigious organisation that delivers high-profile scientific meetings, bringing together experts from around the world to advance knowledge and innovation.

As the Scientific Events Officer, you will oversee the planning and execution of a diverse programme of scientific events, including conferences, panel discussions, and networking sessions. This role involves working closely with senior stakeholders, organising hybrid and in-person meetings, and managing all aspects of event logistics. The role requires travel (1-2 times per month, including overnight stays of up to 4 nights) and the ability to adapt to a fast-paced, detail-driven environment.

Job Title: Scientific Events Officer

Salary: 36,000 - 39,000 per annum

Contract: Permanent, full-time (35 hours per week)

Location: Office-based in London with hybrid working available (3 days in the office)

Travel: UK travel required 1-2 times per month, including overnight stays

Key Responsibilities

• Lead the end-to-end planning and delivery of scientific events, ensuring seamless execution.
• Collaborate with internal teams and external partners to coordinate speakers, venues, and logistics.
• Manage event budgets and oversee financial reconciliation.
• Maintain event records, manage invitations, and oversee registration processes.
• Prepare briefings, reports, and planning documents for committees and stakeholders.
• Ensure smooth delivery of hybrid and in-person events, including setting up venues and managing digital platforms.
• Conduct post-event evaluations to identify areas for improvement.
• Support additional scientific engagement activities, including international meetings and academic award ceremonies.

Person Specification

• Experience in planning and delivering complex, high-profile events.
• Strong organisational and project management skills with meticulous attention to detail.
• Excellent communication and stakeholder engagement abilities.
• Proficiency in Microsoft Office Suite and CRM systems.
• Ability to work independently, manage competing priorities, and problem-solve under pressure.
• Willingness to travel within the UK and work occasional evenings and weekends.
• Experience working in a scientific, academic, or membership organisation. (Desirable)

If you thrive on creating events that connect scientists and spark innovation, we would love to hear from you.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.