Facilities Manager

Job Description:

• It's also about living our values which are at the HEART of what we do. All colleagues are expected to demonstrate a commitment to our values through their behaviours, actions and words on a daily basis. As a valued member of the Southern Housing Team, you'll embrace our Values to inspire others as well as yourself to be
• Arrange and coordinate a variety of service requests, including health and life safety systems and installations to ensure our offices remain compliant at all times with legislation and best practice.

Carry out periodic testing of alarms and other life safe installations in line with the requirements and ensure suitable certification is in place.

Manage access across a dispersed office portfolio. Consider requests for and print access, ID cards and badges and file electronic authorisations.

Issue visitor and contractor passes where access is deemed necessary and maintain records in/out. Primary keyholder distributing keys/codes. Arranges contracted lock up/unlock of offices across region with key holding companies as requested by FM.

Manages signing in and out of any keys left for collection/return at request of Southern Housing depts. • Responsible for seeking fee proposals and considering these in line with the delegated authority.

Raise purchase orders and authorise invoice payments within delegated financial limits. Post inspect works undertaken/service delivered prior to authorising payments and ensure suitable sign off.

Ensure the fire evacuation and first aider processes are carried out correctly • Responsible for ordering stationery, monitoring stocks and organising timely replenishment of office perishables and supplies.

Ensure operational requirements and arrangements for door access, alarm and CCTV systems across the portfolio are completed in line with agreed procedures. Carry out a regular review of the procedures to ensure they remain suitable.

Act as point of contact for various external contracts and services such as the Landlord, DX, Royal Mail, commercial refuse and recycling etc.

Proactively manage and review timely archiving and then destruction of redundant files in archiving in line with Southern Housing document retention policy.

Manage car park use and allocation of on-site parking generally based on agreed criteria, and ensuring operational priorities are met.

Administer parking permits/passes. Key-holder and authoriser for any pool car use. • Ensure suitable arrangements are in place to provide clean wellbeing and welfare facilities at all times, carrying out frequent inspection of specific areas such as office reception area, kitchens and washrooms.

Assist FM in delivery of periodic Facilities Focus Group sessions with local staff. Assist FM with delivery of specific projects and other tasks as required.

Day to day supervision of contracted out services such as security and reception desk ensuring cover for planned absences, stands-in for breaks and preventing of unscheduled absence.

Act as stand in for other Facilities Officers in their absence. Act as alternative point of contact for Facilities Manager.

Committed to putting external and internal customers first, understanding their needs and expectations and achieving results.

Job Types: Full-time, Temp to perm

Experience:

• customer service: 3 years (required)
• Facilities management: 3 years (required)
• OR16115: 1 year (preferred)