Project Coordinator

Job Title: Project Coordinator / Project Support Administrator
Location: City of London (Hybrid working available)

Overview:

This is a great opportunity to support a mission-driven business operating in a fast-paced, startup-style environment. You'll be a vital part of the project delivery and grid consultancy teams, helping to keep projects on track through effective communication, coordination, and documentation.

Role Overview:
The Project Coordinator / Project Support Administrator will work closely with Project Managers and stakeholders across engineering, commercial, development, and operations teams. This role is ideal for someone with strong administrative and organisational skills who thrives in a dynamic, collaborative setting. You will play a key part in tracking project milestones, managing project files, handling communications, and ensuring timely updates and actions across departments and with external partners.

Key Responsibilities:

• Provide daily admin and coordination support for live and upcoming projects

• Maintain project records, trackers, and documentation across shared platforms

• Schedule meetings, capture minutes, and follow up on agreed actions

• Help manage the submission and tracking of project applications, notices, and permits

• Liaise with clients, suppliers, and partners to share project updates and coordinate logistics

• Prepare reports and internal updates for project status, timelines, and risk tracking

• Support team members by coordinating internal approvals, sign-offs, and key handovers

• Help streamline internal communications and ensure alignment across teams

• Offer ad hoc administrative support to the wider delivery and operations team

Ideal Candidate:

• Proven experience in a project coordination or administration role (preferably in utilities, infrastructure, construction, or energy)

• Excellent organisational skills and attention to detail

• Confident managing multiple deadlines and priorities

• Strong written and verbal communication skills

• Familiar with Microsoft Office tools and comfortable with data tracking and reporting

• Able to work both independently and as part of a wider team

• Calm under pressure and adaptable to change in a fast-moving environment

Nice to Have (Not Essential):

• Experience in energy, utilities, or engineering sectors

• Understanding of grid connections or infrastructure project processes

• Knowledge of working with contractors, developers, or local authorities

What s on Offer:

• Hybrid working with flexibility around personal circumstances

• A chance to grow with a dynamic company in the clean energy sector

• Exposure to a wide range of projects and stakeholders

• Supportive and collaborative team culture

• A genuine opportunity to contribute to the low-carbon energy transition