Executive Assistant - 7 Month Maternity Cover

Team Mission

We're looking for an experienced Executive Assistant to partner closely with our ExCo members and provide exceptional administrative and operational support. You'll play a key role in helping our leaders stay focused on what matters most, ensuring the smooth running of their day-to-day priorities in a fast-moving, dynamic environment. You'll need to be proactive, highly organised, and comfortable working with senior stakeholders across multiple time zones.

What you'll be doing:

• Act as a trusted partner to the ExCo, ensuring seamless communication between the leadership team, employees, clients, and external partners
• Manage complex diaries and schedules across multiple time zones, navigating competing priorities with confidence and discretion
• Coordinate company-wide logistics such as All Parties Calls, offsites, and leadership events
• Oversee global travel arrangements, including flights, accommodation, and ground transport
• Handle visa applications and travel documentation for ExCo members (e.g. US ESTA and India business visas)
• Prepare and format documents, reports, and presentations for both internal and external audiences
• Manage expenses and reimbursements using Concur, ensuring accuracy and compliance
• Maintain well-organised electronic filing systems and support smooth information flow across teams
• Build strong, collaborative relationships across the business and help foster a connected, high-performing Executive Support team
• Handle sensitive information with the highest level of professionalism and confidentiality

What we're looking for:

• 4 years experience, working with C-level (or clearly demonstrated ability to immediately step up into such a role)
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using Concur or similar tools for expense and travel management.
• Exceptional organisational skills and attention to detail - you'll be the person who spots what others miss.
• Excellent written and verbal communication skills.
• A calm, solutions-focused approach, even when things get busy.
• A positive, collaborative mindset - someone who leads by example and contributes to a supportive team culture.
• Discretion, professionalism, and integrity in everything you do.

Benefits & Perks

• 25 days holiday
• Wellbeing and social events
• In-house Barista Bar in London office
• Support causes that matter to you - Volunteering time off
• Salary sacrifice schemes (Cycle to work, nursery, gym, electric car scheme)