Finance Assistant

Job Title: Finance and Procurement Assistant

Reports to: Finance & Procurement Manager

Location: Paddington

About The Company:
Since the late 90s, my client has been delivering exceptional construction, renovation, and refurbishment services across London and the Home Counties. Their team of passionate professionals are recognized for its expertise, professionalism, and attention to detail. They offer a complete end-to-end service from luxurious bathroom installations to sympathetic renovations. They work closely with homeowners, designers, and architects to deliver superior results that stand the test of time.

Job Summary:
We are seeking a detail-oriented and proactive Finance and Procurement Assistant to support the Finance and Procurement Manager in the smooth running of financial and procurement operations. The ideal candidate will assist with various tasks related to purchase transactions, supplier management, invoicing, and financial reconciliation's.

Key Responsibilities:

Finance Support:

• Enter debit card purchase transactions onto Xero, ensuring accurate coding to the relevant job and reconciling payments to the bank account.
• Assist the Finance Director in compiling payment and query lists for the weekly payment runs.
• Set up supplier payments on the bank for approval and ensure timely processing.
• Reconcile supplier payments on Xero and raise queries when balances do not match.
• Manage the invoicing process for Maintenance & Small Works, following up with clients for payment and ensuring timely collection.

Procurement Support:

• Process and manage orders for general trades, sanitaryware, Amazon, PayPal, and builders merchants.
• Cultivate and maintain positive relationships with key suppliers to ensure smooth and efficient procurement.
• Track and monitor site deliveries on a central spreadsheet, confirming deliveries with site managers and addressing any damaged items or discrepancies.
• Assist in managing the fortnightly tools on hire report, including monitoring hire versus purchase decisions.

Other Responsibilities:

• Regularly review Small Works jobs with the team to ensure profitability.
• Support the Finance and Procurement teams as needed in ad-hoc tasks and other administrative duties.

Qualifications and Skills:

• Experience in finance and procurement, preferably in a construction or similar industry.
• Proficient in Xero or similar accounting software.
• Strong attention to detail and excellent organizational skills.
• Ability to handle multiple tasks efficiently while maintaining accuracy.
• Good communication skills to liaise with suppliers and internal teams.
• Proficient in Microsoft Office, especially Excel.

Why Join:
The company is a dynamic and growing business that values its team members. They offer opportunities for professional development and growth, along with a supportive and collaborative working environment.

If you're looking to make a tangible impact and be part of an award-winning team, we would love to hear from you.