Administrator/Receptionist - Fully Office-Based

Administrator/Receptionist - Fully Office-Based

Administrator/Receptionist - Office Operations & Conference SupportLocation: Central London (Office-Based 5 days a week)
Salary: £32,000 - £38,000
Contract Type: Permanent
Overview: A well-established organisation based in Central London is seeking a proactive and personable Administrator/Receptionist to join their Support Team. This varied and hands-on role involves supporting day-to-day office operations, managing conference and meeting spaces, and providing front-of-house reception duties. You'll be the first point of contact for staff, tenants, and visitors, helping to ensure the smooth running of the building. This is a fully office-based role, ideal for someone who enjoys working in a dynamic environment and interacting with a wide range of people.

Key Responsibilities:Reception & Office Operations:

Provide reception cover and maintain a welcoming, professional front-of-house presence.

Act as the first point of contact for building-related queries, including those from tenants.

Ensure Hotdesk areas are functional and resolve or escalate basic IT issues.

Answer incoming calls and handle general enquiries.

Maintain the reception area, including stocking and tidying refreshments.

Manage incoming and outgoing post and courier bookings.

Support the Office Manager in maintaining a pleasant and efficient working environment.

Conference Suite Management:

Set up flexible meeting spaces according to daily requirements.

Provide basic AV and IT support for meetings and events.

Ensure meeting supplies and refreshments are available and well-presented.

Coordinate catering orders and assist with layout and presentation.

Reset rooms between bookings and maintain cleanliness.

Liaise with internal and external users to confirm event details and requirements.

Assist with staffing plans for events and contribute to the development of conference suite systems.

Administrative Support:

Assist with diary management, meeting arrangements, and travel bookings.

Provide ad-hoc clerical support to other teams as needed.

Person Specification:Desirable Skills and Attributes:

Resourceful and proactive approach to problem-solving.

Professional demeanour and appearance.

Enjoys working with people and resolving practical issues.

Comfortable with IT systems and able to explain basic functions to others.

Flexible and collaborative team player.

Working knowledge of Microsoft 365.

Able to manage competing priorities under pressure.

Strong written and verbal communication skills.

Physically able to support room setup and other manual tasks.

What you need to do now
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