Accounts Payable

We are recruiting for an experienced Accounts Payable Associate to join a busy finance team in a dynamic and growing company based in Billericay.

Summary

The role requires analysing financial ledgers, reconciling discrepancies between self-bill statements and supplier invoices, and actively communicating with suppliers to gather necessary financial data.

Essential Duties

Accounts Payable

• Daily processing of supplier invoices.
• Perform reconciliations between self-bill (internal) statements and supplier invoices, ensuring all payments align with contractual agreements and identifying and resolving discrepancies in a timely manner.
• Conduct thorough reviews of historical ledger data to identify long-standing discrepancies or trends that may require attention.
• Actively communicate with suppliers to request missing invoices, account statements, or any additional financial information needed for accurate reconciliation.
• Handle queries from suppliers regarding payments, overdue invoices, or statement discrepancies.
• Validate that all supplier invoices are in compliance with company policies, agreed rates, and contract terms.
• Preparation of Supplier and Employee expenses payment runs.
• Assist in creating audit trails by ensuring all reconciliations are well-documented and accessible for future reference.

Other

• Other duties include cover of Finance team as and when needed.
• Maintaining Aged Creditors, reconciling historic items and clearing debit balances.
• Assist the Accounts Payable Team Lead on any other ad-hoc requests.

Required Experience / Qualifications

• Problem-solving skills and the ability to identify discrepancies quickly and accurately.
• A working knowledge of accounting procedures, bookkeeping principles, and payable accounting.
• Works well within a team or on an individual basis.
• Strong communication skills, both written and verbal.
• Self-motivated and proactive.
• Attention to detail.
• Ability to manage multiple tasks under tight deadlines.
• Proficiency with Excel.

Preferred Qualities

• Experience using multiple accounting systems.
• Experience of a multi-currency environment.

This is a hybrid role.