AIR EXPORTS FINE ARTS

Our client, a leading name in specialist gallery services and fine art logistics, is seeking an Operations Assistant to join their busy team near Heathrow. This is a fantastic opportunity to work within an organisation renowned for precision, compliance, and exceptional client service.

As Operations Assistant, you will play a key part in coordinating domestic andinternational shipments-including high-profile art fairs-while ensuring artworks are handled with the utmost care and efficiency.

Key responsibilities include:

• Coordinating UK and international transport and storage of fine art pieces
• Preparing collection/delivery notes, commercial invoices, and customs/shipping documentation
• Managing job files end-to-end: quoting, costing, invoicing
• Updating CRM systems and maintaining accurate storage records
• Liaising with clients, suppliers, and internal teams to deliver seamless service
• Managing T-Forms and customs entries for European trucks
• Supporting business development to increase turnover and profit

• Strong communication and numeracy skills, with keen attention to detail
• Proven experience in shipping or logistics
• Understanding of shipping documentation, customs entries, and transport processes
• Ability to prioritise and work under pressure to tight deadlines
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams)

Desirable:

• Knowledge of fine art logistics or gallery services
• Familiarity with in-house IT/CRM systems

Due to the nature of the role, successful applicants must pass:

• Basic DBS (criminal record) check
• 5-year background check (including explanation of any gaps of 28 days or more)
• Driving licence check

• Competitive salary and benefits
• Full training in specialist fine art logistics
• Opportunity to work with prestigious clients and international exhibitions

Monday to Friday pm