Apprentice Document Controller (FTC)

Willmott Dixon are currently looking to recruit a Level 3 Apprentice Document Controller to join our London & East construction business. Based in Hitchin, Hertfordshire, we deliver projects across multiple sectors within north London, the northern home counties and East Anglia. This an 18 months fixed term contract role.

The Apprenticeship is offered through a shared apprentice provider, you will be employed and have your apprenticeship managed directly by them but work solely for Willmott Dixon. You will work across all projects within the London & East Construction business. As an apprentice you will be expected to work 4 days per week on projects with 1 day per week spent at college undertaking a Level 3 in Business and Administration.

We are looking for someone who wants to learn and gain the skills, knowledge, and experience of the Digital Management side of our business, someone who will naturally align themselves with our commitment to customer service, quality and our culture.

The main purpose of the role is to maintain the project filing system and prepare documents for storage/archiving as appropriate, alongside completing Operational Manuals for customers. Reporting to the Principal Digital Construction Manager, the successful candidate will support team members in maintaining the smooth running of the administration function and will be working closely with the design team.

Key responsibilities:

Checking and gaining approval of documents before they are filed and distributed

Maintain the project filing system and prepare documents for storage/archiving as appropriate

Support team members in maintaining the smooth running of the administration function

Requesting files in various formats

To provide administrative support to the technical and project teams

Compiling Operational Manuals

Coordination with the different departments of Willmott Dixon and external consultants

Communicate professionally with all stakeholders

Essential and Desirable Criteria

Essential Criteria:

A proven proactive approach to customer service

Proven experience of using Microsoft Office and other packages for the collation of data

Ability to multi-task and organise documents/files proficiently

Have a proven ability to communicate with people at all levels of an organisation

Ability to prioritise and manage time efficiently.

Good level of education, including Maths & English C or above (both written and spoken)

Personal Qualities

At Willmott Dixon we look for a balance of skills and experience but just as important to us are your values and behaviours. This role would be suitable to a person who:

Is a team player

Is able to influence and inspire

Has a growth mindset

Has excellent listening skills

Is able to problem solve

Is positive & proactive

Has excellent presentations skills both written and verbal

Is innovative/creative/open minded

Displays model behaviour that shows respect, helpfulness and co-operation

Reflects regularly on experiences and performances and constantly seeks to improve

Is personable, friendly, approachable, motivated and flexible

Has the ability to communicate with all levels of staff

Is people focused

Is driven/motivated

Is organised/detailed

Additional Information

Willmott Dixon embraces diversity in the workplace and will consider flexible and agile working. We are a disability confident employer.

About Us

With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Construction is changing and we are at the forefront of that change. Pioneering new ways to build, innovating the way construction is viewed and establishing ourselves as one of the top employers in any industry. It truly is an amazing company in one of the most exciting industries with a vast array of professional career paths. Adding to that our numerous people awards, we understand everyone has a unique potential and ability to make a difference and succeed; if you want your skills developed and talent recognised, why not join our business!

Willmott Dixon was awarded No 1 in the Best "Big" Companies (2022) to work for and already holds the Times Top 50 Employers for Women 2022. We are the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.