Legal Secretary

This is an exciting opportunity to join a well-established law firm as a Legal Secretary, and become part of a dynamic and supportive team. You will play a key role in ensuring smooth operations.

Key Responsibilities:

• Opening and closing client files.
• Ensuring all client identification documents are obtained and complying with regulations.
• Assisting with the preparation of documents and legal paperwork.
• Drafting legal documents such as letters of instruction to experts.
• Managing the preparation and submission of Court documents.
• Liaising with clients, professionals, providers, and other third parties involved, ensuring clear and effective communication.
• Providing secretarial support to the partners, including managing diaries, arranging appointments, preparing and proof-reading correspondence via digital dictation, and handling client queries.
• Regularly reviewing client files and bringing attention to any actions or deadlines that need to be addressed, ensuring smooth progression of the case.
• Providing assistance with the administration of settlements, including liaising with clients to ensure the correct documentation is completed.
• To provide ad-hoc secretarial cover for sickness and holiday absences within the team as required.
• Participating in the office rota, including covering Reception during lunch breaks, holidays, and unforeseen absences, and assisting with the collection and delivery of daily incoming and outgoing post.

Requirements:

• Legal Secretary expereince
• Competent in the use of MS Word and Outlook
• Familiar with using a practice management system/database such as Partner 4 Windows (P4W)
• Accurate in all in producing good quality correspondence
• Proficient audio typist
• Familiar with transcribing correspondence using Digital Dictation

Hours:

• Full Time: Permanent: 9:00am to 5:00pm Monday to Friday - On site.

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