Finance Manager

Our next Finance Manager will take a lead role in all aspects of bookkeeping, accounting, reporting and payroll for a busy £1.8M turnover charity with over 50 staff. The role is based in Willesden, NW10 with some hybrid working after probation.

Job Description

Book-keeping:

Overseeing a system using hard-copy files and Quickbooks Online

Maintaining and reconciling bank accounts and credit cards

Raising purchase orders

Raising invoices and processing income

Aged debtor management

Apportioning overheads and central costs to projects

Managing restricted funds

Making payments online and occasional bank deposits

Payroll and staffing:

Maintaining a system recording all aspects of staffing that impact payroll of a team around 50 people, including

• New starters, leavers and role changes
• Probation ending
• Sick pay
• Parental leave, carers leave etc
• Timesheets and accrued holiday for 'As & When' staff
• Staff loans

Collaborating with an external payroll provider to ensure they have accurate and timely information

Pension plan maintenance

Health plan maintenance

Making monthly salary payments

HMRC payments

Responding to ad-hoc queries around pay and benefits

Reporting:

Monthly management accounts for Executive Director

• Profit & Loss
• Budget vs Actual
• Cashflow

Bi-monthly reports for Trustee Board

• Budget vs Actual
• Written report explaining variance and anticipated changes

Budgeting:

With Executive Director preparing a draft annual budget for presentation to and consideration by Trustee Board

Presenting the agreed budget to Senior Staff, encouraging transparency and ownership for the financial performance of their areas of work

Supporting with or leading on budget creation for funding bids

Monitoring performance against budget closely, and liaising with senior staff when necessary

With Office Manager supporting the process of tight budget control over expenditure such as utilities, building maintenance and training

Audit:

Completing pre-audit checklist and information submission

Ensuring online systems are up to date and ready for external auditor review

Hosting Auditor in office and answering queries

Other:

Contributing to strategy and business planning, ensuring that the financial position of the charity is considered and prioritised when planning for change

Supporting the Company Secretary with Companies House and Charity Commission filings and reporting

Supporting colleagues with the delivery of services in the building and activity participants in any way required

We are proud to be a point of contact for people with a range of needs locally, so all staff contribute to answering phones, responding to queries and meeting visitors

Any other tasks and duties as reasonably required in the role