Property Administrator - Immediate Start!

Property Administrator - Join a Leading Commercial Property Team!Permanent Role Office-Based in Angel, London Start ASAP

Are you a highly organised administrator with a sharp eye for detail and top-tier data entry skills? Do you have experience working within the property sector or handling utility bills and purchase orders? This could be the role for you!

We're recruiting on behalf of a highly respected family-run property company based in Angel. This is a permanent, full-time role offering the chance to work with a dynamic and collaborative Commercial Property Management team. The company prides itself on its friendly, social, and supportive team culture, making it a fantastic place to thrive professionally!

Please note, property / utilities management experience is essential

The Role:

• Permanent, fully office based
• Office hours: 8:30am - 5:30pm (1-hour lunch)
• Attractive salary - £28,000 - £32,000 DOE
• Great location: 3 mins from Angel Station
• Join a friendly and professional team managing a large UK-wide property portfolio

As a Property Administrator, you'll provide vital administrative support to the Commercial Property team, acting as the central hub between property managers, tenants, contractors, and internal departments. Your day-to-day will include managing purchase orders, coordinating repairs, overseeing utility accounts, and supporting with health and safety compliance.

This role would suit someone with a background in property, experience handling utility billing information, or a strong administrative professional with excellent attention to detail and data entry skills.

Key Responsibilities

General Administration & Department Support

• Assist with the day-to-day operations of the Commercial Property department
• Serve as the primary point of contact for tenants and contractors, handling queries and requests in a professional manner.
• Collaborate closely with Property Managers and internal departments

Ticketing & Job Orders

• Raise tickets upon receiving reports of property-related issues.
• Generate job orders as instructed by Property Managers for maintenance or repair works.
• Track and update the progress of jobs through to completion.

Purchase Order (PO) Management

• Create POs for all logged commercial repair works.
• Distribute POs to contractors daily.
• Amend POs where necessary and ensure accuracy.
• Obtain and record quotes from contractors.

Health & Safety Compliance

• Support the department in overseeing health and safety compliance.
• Instruct and coordinate health and safety audits.
• Attend monthly compliance meetings
• Compile and share compliance statistics with the commercial team; assist with remedial work coordination.

Utilities Management

• Coordinate the setup and closure of utility accounts (electricity, gas, water) for properties.
• Liaise with utility providers to resolve billing issues or service interruptions.
• Maintain accurate records of utility providers, contracts, and account details.
• Assist with meter readings and ensure timely submissions where required.
• Support with utility-related queries and coordinate updates when tenant changes occur.

Invoicing & Finance Support

• Submit contractor invoices to the Accounts Department for processing.
• Investigate and resolve invoice discrepancies/errors.

Contractor Coordination

• Issue clear and timely work instructions to contractors.
• Maintain and update PO trackers.
• Address invoice queries and monitor the progress of outstanding works.

Additional Duties

• Manage keys: arrange, distribute, and track key usage.
• Oversee diary management for the Commercial Property team.
• Monitor and manage the team's administrative/utilities email inbox.
• Attend supplier review meetings (e.g. with cleaning companies).

What We're Looking For

• Exceptional attention to detail and data entry accuracy
• Ideally prior property sector or utilities billing experience
• Experience in managing POs, repairs, and contractor communications
• Strong MS Office skills - particularly Word and Excel
• A confident and professional communicator - both written and verbal
• Able to manage multiple tasks and work well under pressure
• Proactive, friendly, and thrives in a team-oriented environment

If you're ready to take the next step in your property career, apply now to be considered for this exciting opportunity!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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