Commercial Property Assistant

We are looking for a dedicated individual to join our client s growing team and support the Commercial Property department in achieving its objectives, with a focus on delivering high-quality service to clients.

In this role, you will provide both administrative and paralegal support to ensure the smooth running of operations.

• Based in Epsom
• £27,000 £32,000 salary (DOE)
• Monday Friday, 8:45am 5pm
• 100% office based

Benefits:

• Parking onsite
• 20 days holiday + bank holidays + extra 3 days between Christmas and New Year
• Pension

Job Description:

• Prepare quotes, emails, memos, and other documents using the Case Management System and MS Office, following office procedures.
• Proofread documents for accuracy.
• Scan, save, and dispatch documents via email, DX, or Royal Mail.
• Draft routine documents and handle land registry tasks.
• Keep client and matter information updated in the Case Management system.
• Organise and file documents for easy access.
• Assist with file management, scheduling appointments, and answering calls.
• Perform routine tasks and audio typing as needed.
• Treat clients and colleagues with respect and maintain confidentiality.
• Provide administrative support across departments as required.
• Follow the firm's policies and procedures.

Person Specification:

• At least 2 years experience in residential conveyancing.
• Ability to work independently.
• Strong organisational and communication skills.
• Ability to work efficiently and accurately in a fast-paced environment.
• Commitment to providing high-quality service to clients.

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

By applying for this vacancy, you accept Optima Recruitment Limited s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.