InDesign Administrator

Role: InDesign Administrator

Department: Advancement & Alumni

Location: Kensington (Hybrid Role)

Type: Temporary

Hours: Monday to Friday, 9.30am 5.30pm

The Team:

This team is responsible for ensuring that prospects and donors receive a high level of stewardship. They will work with colleagues to produce creative and engaging proposals and reports. The post holder will work with the Associate Director to devise, manage and deliver the our clients stewardship processes. They will be the first point of contact concerning compliance. This is a key internal facing role in ensuring the Advancement & Alumni programme is a success.

The current Advancement & Alumni team is small, operating in a specialist postgraduate university. There is a strong sense of collegiality that drives the success and team members at all levels work together to a shared goal and purpose. Pulling together as a team, having an open mind to new ways of working and indeed the desire to jump in and deliver a new project, are the attitudes and mindset that our client prizes and which have contributed to their sustained high performance and success.

We are looking for a candidate that has advanced knowledge of InDesign to assist with designing and producing engaging layouts for our client, Role will also include drafting correspondence, proof reading copy, dealing with Donor reports and drafting of bespoke communications for VIPs on behalf of Directors, Chancellor, Chair of Council and President & Vice-Chancellor.

The successful candidate will:

• Work with fundraisers to write and produce excellent proposals and cases for support, ensuring they include clear, realistic and achievable delivery and stewardship targets, and are delivered in a timely fashion.
• Work with colleagues in the Advancement & Alumni team to devise plans collaboratively to ensure high-quality stewardship for each donor.
• Develop, implement and monitor a comprehensive communications programme that contributes to an excellent donor journey, including writing and producing compelling donor updates.
• Oversee and coordinate all donor communication materials and generate content for a range of internal (intranet) and external (annual report, seasonal emails, etc.) taking every relevant opportunity to enhance the culture of philanthropy and the College s reputation.
• Working with colleagues in Engagement, Brand and Marketing to create communications and print.

Person Specification:

• Experience in the same or similar role
• Adobe InDesign confident in document layout and formatting, able to apply house style to creation of new documents for external audiences
• Proofreading strong attention to detail and excellent grammar.
• Google Suite & Microsoft Office proficient in Docs, Sheets, and general administrative tools.
• Raiser s Edge Confident to maintain data and record all fundraiser communications.
• MailChimp experience in email marketing and communications.
• Attention to Detail ability to manage multiple tasks with precision and efficiency.
• Highly organized, proactive, and able to work independently.
• Comfortable working across multiple projects with tight deadlines.
• Strong communication skills, both written and verbal.
• Strong editorial and design skills