School Attendance Officer


Company 

CLARUS EDUCATION

Location 

London

Employment Hours 

Full Time

Employment Type 

Permanent

Salary 

Job Requirements/Description

Attendance Officer
Start date: flexible, based on individual circumstances
Contract: Term time + 3 weeks
Salary: £34,384 - £38,881
Kensington and Chelsea


The Role
Our new Attendance Officer will be joining a large team of data and pastoral administrative staff, and will work closely with our Heads of Year and pastoral SLT members. We are a larger than average secondary school, and we are a Single Academy Trust (as opposed to being part of a MAT), meaning we have more resources in-house than would typically be associated with this role.


We are looking for someone who combines technical knowledge of how school databases work (we use SIMS, but are open to applicants who have used others), with strong interpersonal skills, and an ability to work directly with students, parents and staff. A typical day may see you working on school registers in the morning, and then meeting with Heads of Year, parents and social workers to discuss attendance contracts in the afternoon.


Applicants who have worked as administrators in primary or secondary schools before, or held Local Authority roles in attendance or family liaison, would be well suited to this position. Equally, if you are someone with excellent IT skills, a passion for community education, and an ability to learn quickly, this could be the role for you.

Key Responsibilities
• Daily monitoring and follow-up of attendance and punctuality.
• Ensuring daily attendance information is entered accurately into the system.
• Establishing the reason for absences, including telephone calls, letters and home visits, in liaison with the tutors and other staff.
• Contact parents/carers of absent students at the agreed time and recording of reasons for absence if given.
• Responding to enquiries from parents and contacting parents as appropriate, by letter, email or phone, regarding their child's attendance or absence from school.
• Checking for missing marks on the school register and oversight of discussions with staff when marks are missing, inaccurate and need checking.
• Supporting the late desk and issuing of follow-up detentions for those students late to the academy.
• Signing students in and out of the academy outside the normal start and finish times, ensuring communication with home where required.
• Collating, maintaining and monitoring attendance and punctuality data for all students, and assisting with the identification of pupils who will receive support in improving their attendance record.
• Regular dissemination of attendance and punctuality letters, in line with the attendance policy.
• Generating all related documentation to manage and monitor attendance and punctuality, investigating and advising on absence-related issues.
• Working alongside relevant colleagues (e.g. Form Tutors or Heads of Year) to exchange information and determine appropriate levels of intervention, and tracking the impact of these interventions over time.
• Following up on poor attendance or punctuality by organising attendance panel meetings with parents/carers, tutors and external agencies, making occasional home visits, and ensuring student attendance contracts are agreed upon and monitored.

Person Specification
• Qualified to work in the UK
• Qualified to at least degree level
• Able to demonstrate a record of continuing professional development
General
• Career experience in an administrative role
• Technology confident and able to use a variety of IT packages, including Word and Excel to an advanced level
• Ability to communicate clearly and effectively both orally and in writing with parents, children, colleagues and external agencies
• Able to work with a high degree of accuracy and attention to detail
• Confidence and self-motivation to work well and be decisive under pressure
• The ability to contribute to the wider work of the school
• Previous admissions experience within a school setting
• Experience with SIMs and school admissions software (desirable but not essential, as training will be provided).
• Experience in managing complex databases

Personal skills - the ability to demonstrate
• Highly organised, able to plan and manage time effectively to ensure that all record-keeping and reporting together with departmental administration is carried out effectively.
• Genuine belief in the potential of every student.
• Highly developed ICT skills; the ability to use Outlook, Excel, Word, and PowerPoint with a high level of proficiency.
• Excellent interpersonal and listening skills; a high degree of emotional intelligence; and an effective oral and written communicator with children, staff, parents and other professionals.
• Confidence and self-motivation to work well and be decisive under pressure.
• Passion, resilience, maturity and optimism to lead through day-to-day challenges while maintaining a clear strategic vision and direction.

Do you have what it takes to be a successful Teaching Assistant within a thriving Westminster school?
We are dedicated to safeguarding and promoting the welfare of children and expect all staff to share this commitment. You will have a safeguarding responsibility if appointed.
The successful candidate will be subject to enhanced clearance through the Disclosure and Barring Service and employment will be subject to references.
This post is not exempt from the Rehabilitation of Offenders Act 1974.
To apply for this opportunity your detailed CV to Clarus Education now to be considered. We will be contacting those shortlisted within 48 hours of an application.
Please see our website page headed 'About' and scroll to the bottom to see our 'Privacy Notice' for an explanation about how we use information we collect about you.
Please see our website page headed 'About' and scroll to the bottom to see our 'Privacy Notice' for an explanation about how we use information we collect about you'.

Company 

CLARUS EDUCATION

Location 

London

Employment Hours 

Full Time

Employment Type 

Permanent

Salary 

An unhandled error has occurred. Reload 🗙