Buying Administrator

Job Description

kff are currently recruiting for a Buying Administrator on a 6 month fixed term contract, to join the team at Aylesford on a full-time permanent basis, reporting into the Head of Procurement. This is a Monday – Friday role offering a hybrid working contract, and you will be required to work in the Aylesford office1-2 times per week.

As a Buying Administrator, you will provide all round administrative support to the buying team with initiatives to help grow the business and achieve our departmental and company objectives. 

Kff is a regional food wholesaler with c.270 colleagues based near Maidstone, Kent. We are part of Sysco, the world’s largest foodservice provider with over 65,000 colleagues globally. KFF has a family feel with a close-knit team, supplying both fantastic local pub and restaurant customers as well as delivering direct to the caterer.

Key Accountabilities & Responsibilities: 

• Reviewing and analysing buying and marketing communications, making improvements to improve business performance  
• Building and maintaining relationships both internally and with suppliers 
• Providing administrative support to the buying and team 
• Maintaining buying file  
• Assisting on cost comparison projects/supplier reviews/benchmarking exercises 
• Assisting on tender requests 
• Maintaining terms spreadsheet 
• Liaising internally with relevant stakeholders 
• Running monthly reports to track supplier performance against forecast  
• Create daily, weekly and monthly reports 
• Ad hoc report requests   
• New Line Stock Sold (Monthly Report) 
• Potential Saving Report (Bi-Monthly Report) 
• Sample Request Data (Monthly Report) 
• Product changes 
• Promotions 
• Literature 
• Issuing of memos 
• Keeping supplier contact details updated 
• Price changes 
• Product changes 
• Setting up of new products and delists 
• Pricing queries 

About you:

This role is suited to someone with a background in administration who has an excellent work ethic. This role will give the successful candidate exposure to working for a global organization and a career within procurement as we are offering study support to complete CIPS. The ideal candidate will have strong numeracy and organizational skills and be able to juggle priorities and effectively manage working to deadlines. It’s essential to have excellent Microsoft Office knowledge, including Excel and be familiar with V-Lookups, Pivot Tables and Formulae. You must also be a good communicator and have a good level of commercial awareness and high attention to detail. Experience using AX would be highly advantageous.

What you’ll receive:

• A competitive salary
• Huge discounts on all sorts of lovely food and award-winning products through our staff shop
• Discounts on Cinema tickets, shopping and earn cashback on purchases through Sodexo.
• Generous holiday allowance, with option to purchase additional holidays
• Recognition awards and Incentives
• Pension scheme
• Real career opportunities - being part of Sysco, the world’s leading foodservice business, opens up a world of possibility