Personal Assistant

Role Overview:

A pivotal role supporting two Managing Directors acting as a trusted partner, ensuring the efficient day-to-day operation of the MDs' schedules while enabling them to focus on leadership and delivery across their regions.

This role requires a high level of organisation and discretion, co-ordinating complex diaries, communication across departments, providing critical administrative and project support aligned to business priorities. You will be a key point of contact internally and externally, always acting with professionalism with a collaborative mindset with the ability to build trusted relationships across all levels

General Responsibilities:

Executive Support

Provide full diary and email management for both Managing Directors, including prioritising emails, scheduling meetings, site visits, and travel arrangements

Act as the first point of contact, screening calls, emails, and correspondence

Prepare agendas, presentations, reports, and briefing documents

Take minutes in meetings and track actions to completion Coordination & Communication

Liaise with internal departments

Coordinate communication between senior stakeholders, external partners and clients

Ensure smooth flow of information across the business Project & Operational Support

Assist with coordination of key projects, deadlines, and deliverables

Track progress on developments and management priorities

Support with reporting on build progress, sales updates, operational KPIs and regional reports. Administrative Duties

Drafting professional correspondence, including letters, emails, agendas and reports with consistency and accuracy.

Prepare, submit and manage expenses on behalf of the Managing Directors in line with company policy.

Organise meetings and off-site visits, including venue arrangements, travel arrangements, refreshments and preparation of meeting materials

Arrange and create Project Review packs on a monthly basis, plus any other packs as necessary.

Maintain accurate records and ensure all relevant documents are filed and accessible. Confidentiality & Discretion

Handle sensitive information with the highest level of confidentiality

Act with professionalism and integrity at all times

Requirements:

• PA experience at Director or Board Level
• Minute taking and Board pack preparation
• Written and Verbal Communication
• NVQ qualification
• Flexible and adaptable approach

Hill Expects Every Employee to:

• Work as one team across Hill, valuing collaboration and mutual support
• Uphold our reputation by role-modelling consistent behaviours at all times and to all stakeholders
• Stay agile-be ready to adapt, problem-solve, and keep momentum in a changing environment
• Take pride in your work and aim to leave a lasting, positive impact in everything you do
• Understand and follow all company policies, completing required training
• Actively champion and demonstrate Hill's values: Ambition, Collaboration, Impact, Agility

Apply today to find out more and for more project information