Office Manager

Office Manager

• Annual Salary: £27K-£31K per annum
• Location: Coulsdon
• Job Type: Full-time

Join our dedicated team at a School in Coulsdon as a School Office Manager & Exams Officer. This role is pivotal in ensuring the smooth and effective running of our school's administrative functions and examination processes. The ideal candidate will have a strong background in office management within an educational setting, demonstrating a capability to lead and motivate staff, manage school finances, and uphold the integrity of examination procedures.

Day-to-Day Responsibilities:

• Organisation:

  • Manage the school office operations, ensuring all administrative and communicative systems are efficient.
  • Organise school trips, parents' evenings, and other events, ensuring all logistical needs are met.
  • Maintain a professional and welcoming reception for all visitors, ensuring all health and safety protocols are followed.

• Leadership:

  • Line manage all administrative staff, conduct performance reviews, and facilitate professional development.
  • Develop a team that aligns with the school's vision and values, ensuring high standards are met across all office activities.

• Administration:

  • Oversee admissions procedures, manage records, and produce reports as required.
  • Handle the school's email inbox and manage communication with parents and staff.
  • Maintain and order office supplies, ensuring the office is well-stocked and organised.

• Compliance:

  • Manage recruitment administration, including scheduling interviews and ensuring compliance with data protection laws.
  • Support the data protection officer in upholding data security and confidentiality.

• Examination Officer:

  • Coordinate all aspects of examinations, including entries, compliance, and venue arrangements.
  • Manage special consideration requests and access arrangements for students with additional needs.

Required Skills & Qualifications:

• Experience:

  • Proven experience in a senior office management role, preferably within an educational environment.
  • Experience in managing finances, budgets, and staff.
  • Familiarity with school MIS systems and financial regulations.

• Skills and Knowledge:

  • Excellent organisational, literacy, and numeracy skills.
  • Competent in using IT packages and office equipment.
  • Strong understanding of data protection, confidentiality, and safeguarding principles.

• Personal Qualities:

  • Committed to promoting the ethos and values of the school.
  • Ability to handle pressure and prioritize tasks effectively.
  • Strong integrity, honesty, and commitment to safeguarding.

If you are interested in this position, please apply right away.