H.R. & Payroll Administrator

Our Client requires an experienced Human Resources & Payroll Administrator to join their team and provide professional Payroll and HR administration support on a wide and full range of Human Resources matters. Ensure an efficient, effective, and accurate application of HR processes and procedures in compliance with company policies, protocol, and employment law.

Key Responsibilities:

Recruitment & Onboarding:

• Provide recruitment administrative support, including advertising both internal/external vacancies.
• Generate offer letters and contracts of employment.
• Management of the new starter administration processes, including sending electronic New Starter Packs and associated forms.
• Uploading new starter details into Company HR Systems and 3rd party benefit supplier portals, including People Log, Benefins (Reward Gateway), ILM, Perkbox, and Benenden.
• Processing all reference checks and requests to BPSS standards
• Processing Drugs & Alcohol protocol for new starters.
• Raising new starter occupational health questionnaires via the PHC portal where applicable and informing the relevant HR Advisor / HRBP of results.
• Coordination of Right to Work checks, including; chasing line managers for document submission no later than first day of employment, conducting share code online Right to Work checks, and escalating any Right to Work concerns or CoS applications to the relevant HRBP / HR advisor where required.
• Support managers with any ad hoc on-boarding queries and requests.

Payroll:

• Preparation of the monthly payroll documentation for submission to 3rd party payroll providers, including:
• New Starters, including HMRC New Starter Checklists and/or P45s.
• Existing employee salary and allowances changes.
• Leavers, including holiday pay, outstanding benefit repayments, PILON, redundancy pay, etc.
• Zero-hour variable pay.
• Refer Friend payments.
• Annual or ad hoc bonus and incentive payments.
• Overtime and on-call.
• Unpaid leave and sickness.
• Parental leave - Maternity, Paternity, Adoption, Shared Parental, Ordinary Parental Leave, etc.
• Statutory notifications & statutory payments.
• Monthly management of the 1st line payroll checking process for handover to HR Operations Manager for 2nd stage processing and finalization.
• Respond and resolve payroll queries, including, raising queries on the 3rd party payroll provider portal for escalation where required.
• Provide input and information for HMRC & PWC Audits.

Employee Lifecycle:

Management of the HR shared inbox including; filing documents, responding to HR & Payroll admin related queries, and escalating queries to the relevant member/s of the team where required.

Ensure all approved contract changes are actioned promptly and updated in the relevant systems.

Provide training, development, and probation administrative support.

Process resignations and action leaver processes, including removal from company systems.

Recording and filing of employee sickness notifications or doctors notes and escalating any sickness management or SSP / half pay triggers to the relevant member/s of the team where required.

Additional Duties:

Processing third-party invoices on behalf of the department via Coupa.

Set up the monthly Engagement Survey and quarterly Exit Interview Survey via the company SurveyMonkey account.

Process monthly organizational chart updates and publish them to the company intranet page.

Knowledge, Experience, and Technical Skills:

Essential:

Experienced all-around HR administrator with a bias towards pay and benefits.

Experience in payroll management via a 3rd party payroll bureau or in-house payroll.

Experience in processing salary sacrifice arrangements and supplier invoices.

Understanding of payroll auto-enrolment processes and monthly deductions/payments.

Experience working with HR systems and ability to accurately input data.

Strong Microsoft Office skills.

Strong numeracy skills (e.g. manual payroll calculations).

Knowledge of HMRC payroll requirements (PAYE and NI).

Understanding of HMRC tax documentation requirements, e.g. P60 s, P11D s & P45.

Knowledge of human resources practice and employment law.

Desirable:

CIPD Level 3 or payroll-related qualification or equivalent

Benefits administration experience

Person Specification:

A proactive, positive can do attitude with a demonstrable commitment to delivering a quality service.

Remains calm under pressure and can appropriately prioritize tasks in a fast-paced environment.

Ability to work flexibly by demonstrating excellent organizational skills and strong attention to detail.

Demonstrate initiative to identify and suggest areas for improvement relating to working practices, policies, and process

Excellent interpersonal skills with both internal and external customers.

Operates sensitively and confidentially and within given timeframes.

Demonstrates the company values; Customer Focus, Quality, Competence & Team Spirit, and Integrity.

Security Vetting and Clearance:

The job-holder is responsible for obtaining and maintaining the appropriate levels of security clearance and adhering to the organization s security vetting policy and process in force at the time.

Hybrid working.

Is this you?

Please Apply