School Office Admin & Reception

School Office Administrator and Receptionist

Are you an experienced and self-motivated office administrator or receptionist?

27,700 to 30,000 (FTE) plus excellent training and CPD opportunities, pensions, paid overtime, inclusive and supportive workplace plus much more!

Permanent, office based - Term time plus 3 weeks (38 weeks per year)

Monday to Friday, 7.30am to 3.30pm (40 hours per week)

Location: Kingston Upon Thames

Start date: ASAP!

Overview:

An exciting new opportunity to join a long-established independent school as their Office Administrator and Receptionist. This busy office-based role offers the opportunity to manage the school reception and take on a range of key administration responsibilities as well as providing day to day support to pupils, parents, and colleagues.

Daily duties:

• Manage the pupil absence inbox
• Ensure that staff complete the morning and afternoon registers
• Update "off games" register and bus registers as appropriate
• Provide an exemplary reception / front of house service
• Oversee staff signing in and out and oversee pupils signing in mobile phones
• Answer the telephone and take messages or direct calls onwards, answer emails in the reception inbox
• Liaise with parents by phone, email, mail and in person, resolve queries as appropriate
• Provide administration support to the Admissions Registrar, updating the MIS system
• Support the Admissions Registrar with the school's Open Day and other admissions events
• Support the Head of Lower School with administration as required
• In conjunction with the Heads PA, manage School Post, the school's parent communication system.
• Update pupil data, ensuring contact details are up to date
• Update year 8 leaver destinations on systems
• Ensure that the school's VLE (Firefly) is updated as appropriate
• Update and run reports, addresses, labels etc from the school's MIS as required
• Provide first aid support as required; the morning receptionist is the primary first aider until the first aid team arrive on site

Required:

• Strong experience in an admin role or equivalent
• Previous experience working in a customer facing role
• Previous experience working in an educational setting is desirable
• Proficiency in Microsoft packages
• Excellent communication skills
• Strong organisation skills

If this is for you then you should apply today! If you know someone else who may be suitable, please pass on their details or ask them to apply!

Click on the apply button or call me, Katie Sandford for more information on the role on (phone number removed).

We do aim to get back to everyone however due to the high volume of applications we cannot guarantee a direct response. If you do not hear back within 2 weeks, then unfortunately this means your application has been unsuccessful.

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