Business Support Office

Job: Business Support Officer
Location: SW1
Contract Type: Temporary

Hybrid: 2 days in the office and 3 days working from home
Hourly Rate: From 16.72ph

Are you an organised and proactive individual with a knack for administrative support. Our client, a prominent organisation in the Civil Service sector, is seeking a Business Support Officer to assist the Head of Security Projects. This is an exciting opportunity to play a key role in ensuring the smooth operation of vital security initiatives.

Key Responsibilities:

• Organise and manage the administration of meetings, including booking rooms and circulating necessary papers and reports in advance.
• Provide high-quality administrative support, including comprehensive diary management for two Directors.
• Produce written records of meetings through minute-taking and distribute them while being mindful of information security and Freedom of Information (FOI) implications.
• Draught and submit weekly updates on behalf of the Head of Security Projects for the Commons Board.
• Update and maintain both electronic and paper filing systems for the Security Projects team, adhering to Information Officer guidance and House Records Management procedures.
• Generate management information as requested, ensuring timely, accurate, and confidential delivery.
• Act as the Safety Coordinator for the Security Projects team, liaising with the Safety Team to uphold health and safety standards.

Skills and Experience Required:

• Exceptional organisational skills, with the ability to plan, prioritise, and monitor tasks systematically, supporting multiple teams.
• Strong administrative capabilities, with a keen understanding of differentiating between urgent and important tasks to meet demanding deadlines through careful planning.
• Excellent oral and written communication skills, with the ability to convey information clearly and concisely, especially under pressure.
• A commitment to maintaining strict confidentiality of sensitive information, demonstrating political sensitivity and discretion.
• Proficient IT skills, particularly with Office 365 tools (SharePoint, Word, Excel, Outlook, OneNote), and experience in creating and maintaining databases.

Why Join Us?
This is a fantastic opportunity to contribute to important projects within the Civil Service and develop your skills in a dynamic environment. If you are detail-oriented, adaptable, and thrive in a fast-paced atmosphere, we want to hear from you!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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