Sport Programme Administrator

Reports to: Sport Programme Manager

Location: West London - with two core office days (Mon and Thurs) in addition to working on-site at events on various days throughout the working week

Contract: Permanent, part time (4 days per week)

First round interviews will take place w/c 4th May 2026

What will you be doing?

• Supporting the planning and delivery of a wide range of sport opportunities and competitions across the year, including our flagship athletics events that bring together around 1,000 students from across the country
• Keeping projects moving through clear planning, communication, tracking and monitoring
• Providing logistical support at pupil facing events, teacher training days and residential courses
• Making sure bookings, equipment and resources are organised and in place when needed
• Acting as a friendly and dependable point of contact for schools, teachers, coaches and partners

Key responsibilities:

• Support the full lifecycle of student facing events, from early planning to delivery and post event follow up
• Keep accurate records across all programmes including engagement, attendance and performance data
• Monitor programme budget, raise purchase orders, track and process invoices in line with financial procedures
• Maintain a safe, inclusive environment by following all compliance requirements, including safeguarding, H&S and GDPR
• Ability to travel within London, with occasional travel to Birmingham, Hastings or Portsmouth, using public transport where possible

Experience & Skills:

• This role would suit someone with around 1-2 years' experience in a professional environment, ideally in an administrative or coordination focused role
• Strong written and verbal communication skills
• High level of computer literacy, including confident use of Word, Excel, PowerPoint and Outlook for diary management

Safeguarding statement:

Ark is committed to safeguarding and promoting the welfare of children and young people in its academies. In order to meet this responsibility, its academies follow a rigorous selection process to discourage and screen out unsuitable applicants.

Ark requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment - this will depend upon the nature of the offence(s) and when they occurred. To read more about Ark's safer recruitment process, please click this link .

Please note we will be reviewing applications on an on-going basis and this role may close earlier than advertised depending on the level of response. We strongly encourage to submit your application at your earliest convenience.