Bid Coordinator

JR248: Bid Coordinator

Location: London, Paddington

Salary: £35,000 - £40,000 Per Annum

Overview:

First Military Recruitment are currently seeking a Bid Coordinator on behalf of one of our clients.

Our client encourages applications from ex-military personnel however all candidates will be given due consideration.

Duties and Responsibilities:

• Manage PQQs in-line with the level of experience and complexity of the bid, with support where required from team members.
• Ensure compliance with the work winning processes and procedures to manage submissions and bid-related information.
• Support briefings and progress meetings keeping auditable records of actions agreed for each bid.
• Initiate/produce non-technical written responses for submissions including references, case studies, CVs and project experience.
• Support contributors with content development and responses by assessing whether the questions are being answered.
• Manage inputs from contributors ensuring that they are aware of deadlines and chase where necessary.
• Maintain, organise and collate documents and supporting information for each proposal ensuring the information is of high quality.
• Provide feedback to the Head of Submissions and Bid Managers of progress with the coordination and collation of information.
• Create the final publication and with the team, ensure the bid is delivered to the Client on time.
• Production of the final submission in liaison with submission team members, ensuring the bid is delivered to the client on time via hard copy or electronic portal.
• Maintain Document Management System ensuring a complete record of the submission is maintained for future review or scrutiny.
• Support administration with document controlling duties.
• Assist with Knowledge Management.
• Any other duties consistent with your status and seniority, as necessary to meet the needs of the Business

Skills and Qualifications:

• Over two years experience in working in a bidding or similar environment. Managing deadlines and workload.
• Strong administration skills, be naturally organised with good attention to detail and the ability to multi-task.
• Must demonstrate previous experience of working within the bidding or similar process.
• Creating and handling graphic images for inclusion in submission documents which will require experience in working with appropriate software packages e.g., Microsoft packages, Adobe, etc.
• IT literacy and confidence. Experience of MS Office software, in particular Word.
• Excellent communication skills and the ability to build strong relationships internally and externally.
• The ability to work within multi-disciplined teams. This requires continual communication with the departments and organisational skills to ensure the level of support provided meets the Bid requirements.
• Must be able to demonstrate how they develop relationships at a number of levels in order to work together to achieve both the project and Company s goals.
• Must have the ability to listen, observe and interpret words, behaviours and actions of others and respond constructively.
• Demonstrate how they maintain a clear focus and determination to complete the work that has been allocated, liaise with colleagues to meet deadlines and seek ways to help others to maximise their achievement.
• Ability to work collaboratively, setting and acting upon clear and realistic goals and objectives.
• Must demonstrate the ability to use own initiative, question assumptions and learn from and share experiences.
• Able to respond to setbacks positively and learn from them. Evaluate own performance and has an attitude which seeks improvement.
• A flexible attitude towards work in order to meet deadlines and deal with a variable and demanding workload.
• Able to demonstrate good attention to detail.

Desirable:

• Proof Reading, technical Writing or a background or previous experience in journalism, or technical writing.
• APMP Foundation accreditation.
• Higher qualification in English (or equivalent).
• Able to write grammatically correct English.
• Knowledge of the construction or related industry.
• Previous knowledge of working with document management systems.
• A good eye for graphical balance and layout composition in submissions.

Location: London, Paddington

Salary: £35,000 - £40,000 Per Annum