Legal Practice Manager

Legal Practice Manager - Job Description
The Role
Reporting to the Board of Directors & CEO, the successful Practice Manager will handle a diverse and challenging workload to facilitate the delivery of the practice's legal services.

Duties may include but not be limited to:
Management of the finance department and reception staff
Day-to-day and annual responsibility for the firm's accounts
Advice on regulatory compliance
Organisation of the firm's insurance, accreditations and practising certificate renewals
Attending Board Meetings
Negotiating with third party suppliers and developing organisational and performance systems.

This is an expansive position that requires attention to detail in multiple areas:
Excellent organisational skills and the ability to find solutions to complex issues is essential. This is a hands-on role suited to a dedicated professional who thrives under pressure and would like to become an integral part of the continued success of the company.

Candidates should ideally have:
Previous relevant experience within a legal or professional services environment
A working knowledge of the Solicitor Accounts Rules and an overview of the general obligations of the SRA Handbook
A comprehensive understanding of GAAP and accrual accounting
Experience with COFA and COLP duties and responsibilities and assume COFA role in due course
Ability to handle confidential information with discretion
Previous experience with drafting policies and procedures
Excellent verbal and written communication skills
Ability to collaborate with colleagues and with outside organisations
The ability to adhere to and manage deadlines with minimal supervision
Strong IT skills and previous experience with case management systems (P4W experience would be highly beneficial)

Main Responsibilities
Management of accounts team, reception staff/post room
Prepare and provide information to the firm's accountants for annual SAR's audit and year end Accounts
Proactively identifying and mitigating potential risks including GDPR, accounts breaches etc
Change and project management
Ensure the office environment is professional, efficient and productive by proactively finding solutions
Lexcel applications and reaccreditation
Internal training to ensure Lexcel compliance
Drafting, reviewing and updating our various policies in collaboration with others as and when required and in line with Lexcel, CQS and SRA guidelines
Support the firm's marketing efforts, including managing social media accounts, website updates, online reviews, and promotional materials
Monitor financial performance and provide regular reports to the management team
VAT returns
Corporation Tax instalments
Payroll supervision
NI/Tax payments due to HMRC
Maintain/update staff benefits scheme
CQS applications
Practising certificate bulk renewal application
PII renewal
Cyber Insurance renewal
Office Insurance renewal
Finance arrangements
SRA applications when required
Team appraisals
Provide support to staff in relation to software/systems including P4W, Bundledocs, Legl ID checks, PeopleHR, Formshare etc.