Executive Assistant

About The Role:

A highly influential and sought-after international architecture practice that are breaking boundaries in the industry for their outstanding design are looking for a highly organised and proactive Executive Assistant to join their office in a bustling area of central London.

In this role, you will act as a strategic partner to the Managing Director, providing high-level EA support while collaborating closely with other senior members of the business. You will oversee complex diary management, international travel and visa arrangements, client communications, and task coordination. In addition to supporting the Managing Director, you will contribute to the wider operations team, reflecting the practice's strong commitment to collaboration across the business. This position is ideal for someone who thrives on responsibility, enjoys contributing to a creative culture, and is motivated by supporting high-impact leadership.

This is an exceptional opportunity to join a leading design practice with an outstanding industry reputation. They offer an excellent benefits package including hybrid working, private healthcare, generous annual leave, a bonus scheme, and more.

Key Responsibilities:

• Manage the busy schedule of the Managing Director and other leadership members on occasion

• Manage and book international travel arrangements including; flight and accommodation bookings and ensuring relevant travel visas are obtained

• Organise meetings with high profile clients

• Manage documentation for leadership team relating to both business and occasionally personal matters

• Build and maintain relationships with external clients

• Assist with the organisation of company events and meetings

• Phone and email communication, corresponding to queries on the team's behalf when needed

• Ad-hoc administrative tasks

Key Skills/Requirements:

• Solid PA / EA experience, preferably within a creative setting

• Strong judgement, common sense, and the ability to anticipate needs

• Proficiency in Microsoft Office and Adobe

• Maintain discretion and confidentiality at all times

• Meticulous, detailed-oriented and organised with the ability to multi-task and prioritise

• Excellent interpersonal and written/verbal communication

• High emotional intelligence and political sensitivity

• Friendly and service-minded with a sense of urgency

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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